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Doshisha University Action in Response to Novel Coronavirus Infection (No.11 Notice) Doshisha University Guidelines for
Preventing Spread of Infection of Novel Coronavirus (Covid-19)
(Updated July 31, 2020)

August 5, 2020
To Students
UEKI Tomoko, President
(Director,Emergency Task Force)

Doshisha University Guidelines for Preventing Spread of Infection of Novel Coronavirus (Covid-19)
(Updated July 31, 2020)


From the Fall Semester onwards, Doshisha University will provide education through a new format of class management corresponding to the so-called WITH-Corona, while giving utmost consideration to the prevention of spread of infection. Accordingly, we have revised the above-titled guidelines and will take the following measures to prevent spread of infection from the start of the Fall Semester on September 21 (Mon).
These guidelines are expected to be modified in accordance with any future changes in the situation of spread of infection and the policies of the Japanese and Kyoto prefectural governments.
Your continued understanding and cooperation is much appreciated.

1. Basic Matters
1) All individuals who enter the campus of Doshisha University (including outside visitors) are required to wear a face mask on their way to and from and during their stay in the campus (except for when you are temporarily unable to wear it, such as during a meal or exercise).
2) Students, faculty and staff of Doshisha University must follow the flowchart of whether or not they are allowed to come to the campus, which is put up on the university’s website. If you fall under one of the categories who are not allowed to come to the campus, you must stay home.
3) Outside visitors are requested to refrain from unnecessary and non-urgent entry into the campus, and are prohibited from entering the campus if they are unwell or have symptoms such as fever and cough.
4)Please follow one of the following instructions upon entering the campus.
a) Install the Kyoto prefecture’s Novel Coronavirus emergency contact service “Kocotoro”
b) Install the Novel Coronavirus contact confirmation app (COCOA)
c) Keep a record of your own activity history (when and where you stopped by, who you met and where)
5) Facilities and areas that require temperature check upon entry or keep a record of entry and exit (by paper or online record using Microsoft Forms etc.), and facilities where a prior permission from the dean of the faculty/graduate school is required in order to enter or use a laboratory, a study room etc., will be designated as appropriate by the department in charge of the facility concerned.
6) In accordance with the “Thorough Practice of Measures to Prevent Spread of Infection of Novel Coronavirus” on the university’s website, all members of the university community are requested to practice the “new normal” and to pay attention to their health status. All should practice measures to prevent infection such as keeping a physical distance from others, refraining from talking during a meal, and carrying their own wipes.
7) For students at a high risk for severe illness from infection, such as those with underlying medical conditions or chronic diseases, provision of reasonable accommodation will be considered.
8) Decisions of whether to accept international students and foreign researchers and to permit study abroad and overseas business trips will be made in accordance with the latest information issued by the Japanese government, including the “Overseas Travel Safety Information” webpage of the Ministry of Foreign Affairs. To those returning to or entering Japan, we will respond appropriately in accordance with the government’s border control measures.
9) Rub your hands and fingers using the hand sanitizer equipped at every entrance of the university facilities. At facilities where it is impossible to limit the entrance due to its structure, hand sanitizers are equipped at multiple points with attention to the flow of users.
10) Door knobs and furniture at each facility will be wiped clean at least once a day by facility maintenance staff or a staff member of the laboratory etc.
11) Users of each room are requested to keep the door open. If opening the door will interfere with the purpose of use of the room, open the door at regular intervals for ventilation.
12) Users of each room are requested to keep the windows open at all times or open them at regular intervals for ventilation. If it is difficult to keep the windows open due to the weather or the purpose of use of the room, try to keep the room appropriately ventilated by opening the windows as much as possible or using the ventilation system.
13)Use of elevators shall be limited to those with handicaps, those who are pregnant and platform trolleys only.
14)When using a facility that has its own operating standards for prevention of spread of infection, such as the library and faculty/graduate school-operated study rooms, follow the relevant operating standards as well as these guidelines.
2. Class Management, Final Examination and In-class Evaluation
1) Fall 2020 Semester courses are scheduled to be offered in two formats of online lectures (through on-demand format or distribution of materials in principle) and in-person classes in order to avoid the so-called Three Cs and prevent spread of infection. Details will be announced as soon as determined.
2) The capacity of each classroom will be that when the seats are arranged in such a way as to maintain at least 1m distance from each other in all directions.
3) Computer classrooms will be equipped with partitions for preventing droplet infection.
4) When conducting a class (such as experiment or practical training) in a facility other than a classroom managed by the Division of Academic Affairs, measures equivalent to maintaining at least 1m distance from each other in all directions must be taken to prevent droplet infection.
5) The syllabus may be modified if need arises, such as dividing classes in order to avoid the so-called Three Cs and changing the type of sport in a PE class to one that avoids physical contact, for prevention of contact infection. Any changes will be announced as soon as determined.
6) Non-contact thermometers will be provided at the counter of the Center of Academic Affairs and other offices, so that anyone can check their temperature as necessary.
7) Off-campus activities such as practical training and fieldwork must be conducted according to the infection prevention manual or equivalent instructions designated by the facility or institution where such off-campus activity takes place. The scale and content of such activity may be changed as necessary. For a group activity, measures for preventing spread of infection should be taken such as keeping the group size small, and avoiding peak times as much as possible when using public transportation.
8) Curricular activities by a group that involves overnight stay, such as class trips, shall not be conducted until further notice.
9) If the spread of infection of the Novel Coronavirus makes it difficult to continue holding in-person classes, the Risk Management Headquarters will decide whether to switch to conducting all courses online.
10) Grades for the Fall Semester will in principle be given based on multifaceted evaluation and examination in report format for both in-person and online classes.
3. Use of Facilities and Equipment (facilities for learning, experiments, sports and other purposes)
1) Each facility may restrict admission at peak times as necessary.
2) A certain distance shall be maintained between the seats in the library, Learning Commons, lounges and other facilities by reducing the number of chairs and through other means, so that students are not seated face to face or next to each other.
3) Those waiting in line in the library for borrowing or reference service or in the Learning Commons for consultation are asked to maintain distance from each other by following the marks on the floor. Staff members and users will be shielded from each other with a plastic sheet or a similar item.
4) Users of equipment for experiment or skills practice that is shared by two or more people are advised to wipe clean the equipment as necessary before use.
5) The number of users simultaneously using a locker room or a shower room shall be limited.
6) There will be marks on the floor of each restroom to maintain distance between users waiting in line.
7) Tokyo Satellite Campus and Osaka Satellite Campus will be operated according to these guidelines, the operating standards described in item 14 of the above “1. Basic Matters,” and notices issued by the Tokyo and Osaka prefectural governments, respectively.
8) Residents of student dormitories should follow these guidelines as well as the operating standards described in item 14 of the above “1. Basic matters.”
4. Use of Cafeterias and Shops
1) Admission shall be restricted at peak times.
2) Rub your hands and fingers using the hand sanitizer equipped at the entrance before entering the cafeteria or the shop.
3) The entrance and the exit of the cafeteria shall be separated in order to fix the flow of customers.
4) There will be marks on the floor of each shop to maintain distance between customers waiting in line at the cashier.
5) Employees and customers will be shielded from each other with a plastic sheet or a similar item.
6) A certain distance shall be maintained between the seats so that customers are not seated face to face or next to each other.
7) Customers are asked to refrain from talking in loud voices and to leave the cafeteria as soon as they finish their meals, keeping their stay to a minimum.
8) Employees and vendors are instructed to manage their hygiene and health thoroughly, checking that they have no fever or cold-like symptoms.
5. Extracurricular Activities
1) Student groups and clubs (all groups including unofficial ones) and students (hereinafter collectively “student groups etc.”) that wish to use a university facility for extracurricular activities are required to submit their plan to prevent spread of infection related to the use of the facility when applying for using the facility.
2) Student groups etc. that use a university facility for extracurricular activities must submit their activity report after use to the department that handled their application for using the facility. Students groups etc. that fail to submit the activity report will not be permitted to use the facility again.
3) Student groups etc. must manage and observe the health status of the members on a daily basis. Those with symptoms such as fever, fatigue, cough, sore throat, headache etc., even if it is mild, and those within two weeks of entering Japan from abroad must refrain from participating in the extracurricular activities.
4) Groups affiliated with Gakuyudan and groups registered with the Student Support Services Center (hereinafter collectively “officially recognized groups etc.”) that regularly engage in extracurricular activities are required to submit their plan to prevent spread of infection based on the characteristics of the activities of the group (including measures for using their club room) to the Student Support Services Center. Activities of officially recognized groups etc. that fail to submit the plan will not be permitted.
5) With regard to extracurricular activities of officially recognized groups etc., the Student Support Services Center may separately advise them how to prevent spread of infection according to the characteristics of their respective activities and may also restrict their activities.
6) Student groups etc. that use a university facility for extracurricular activities must follow these guidelines as well as the operating standards described in item 14 of the above “1. Basic Matters.”
7) Student groups etc. that use an off-campus facility for extracurricular activities must follow the infection prevention manual or equivalent instructions designated by the facility or the host organization. Officially recognized groups etc. that participate in off-campus games and practices, official matches, recitals and other off-campus events must notify the Student Support Services Center. Without the notification, off-campus extracurricular activities will not be permitted.
8) Depending on the content of extracurricular activities, it is also recommended to try online extracurricular activities according to the “Guidelines for Online Extracurricular Activities (tentative version).”(In Japanese)
6. Reception Work
 Offices will be open for in-person services during the relevant office hours during and outside lecture weeks respectively. However, in order to avoid the risk of infection, office hours are subject to change depending on the status of spread of infection in Kyoto Prefecture or the Kansai region.
7. Transitional Measures
 At Doshisha University, we have set the period until September 21 (Mon) as our transitional period in preparation for the Fall Semester and divided this period into four phases. Measures taken during Phase 3 (from July 28 (Tue) to August 31 (Mon)) and Phase 4 (from September 1 (Tue) to September 20 (Sun)) are as explained in the Doshisha University Action in Response to Novel Coronavirus Infection (No.11 Notice Details of transitional period for the fall semester )【In Preparation for the Fall Semester】, and the measures to prevent spread of infection based on the above “1. Basic Matters” also apply during the transitional period. In the case where the policy of the national government or the local government of Kyoto changes from the current one, the university’s response will change accordingly.