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Guide to Preventing Spread of Infection of Novel Coronavirus (COVID-19)

How to report to the University

Please use Microsoft Forms to report infections and suspension from school when you are a person close contact with the infected person.

Flowchart of whether or not you are allowed to come to the campus(Changed on August 10)

If you have any doubts about your physical condition when you go to school, be sure to follow the flowchart provided.
出校可否についてのフローチャート(2022年8月10日修正)

(※1)Please use Microsoft Forms to report to the university.

If you want to check whether or not you are a close contact, please refer to the “Possibility of Infection Check Sheet” with which you can check if you are a close contact when a friend or acquaintance of yours who had contact with you has tested positive.

If you would like to contact the office of your faculty / graduate school, please check the contact information below.
Offices of Faculties, School and Graduate Schools

Doshisha University Guidelines for Preventing Spread of Infection of Novel Coronavirus (Covid-19)

This is a guideline for conducting classes and extracurricular activities while giving maximum consideration to preventing the spread of infection.
It is published in "Doshisha University Guidelines for Preventing Spread of Infection of Novel Coronavirus (Covid-19) ".
Guide to Preventing Spread of Infection of Novel Coronavirus (COVID-19)

Doshisha University

 Having experienced the pandemic of the Novel Coronavirus (COVID-19), we need to practice new forms of learning and education at the same time as preventing spread of infection through the “new normal” lifestyle.
 For this purpose, we have established the “Doshisha University Guidelines for Preventing Spread of Infection of Novel Coronavirus (COVID-19),” with which we continue to proceed with our educational and research activities.
 However, in order to prevent spread of infection, each of us must think what we should do as members of the local community and take actions to prevent ourselves from becoming infected or infecting others.
 Below is the list of what we should always be cautious and practice as part of the university community and management. Please follow these guidelines in your daily life and on-campus activities.
 Conditions for suspension of attendance are subject to change depending on the situation of spread of infection in the future. Any future changes will be posted on the university’s website, so please check it regularly.


1.Thorough practice of measures to prevent spread of infection

(1)Continue the basic infection prevention measures for each person
Please always act cautiously with the mindset “don’t get infected,” “don’t infect others” and “don’t spread infection.”
Three Basics
  1. wearing a mask correctly in necessary situations
  2. washing hands frequently
  3. disinfecting hands and fingers with disinfectants installed outside facilities when going out
  • Keep a physical distance between people and refrain from talking loudly.
  • Keep an appropriate room temperature and humidity and ventilate the room frequently to let fresh air in.

(2)Reduce the risk of infection during eating and drinking
  • Dine at places certified for taking appropriate infection prevention measures.
  • Limit the group size to 4 people per table.
  • Wear a mask correctly when talking and refrain from talking loudly.
  • Do not stay for a long time and limit the time to 2 hours.

(3)Act cautiously and avoid the risk of infection when going out
  • When taking a trip home, on a holiday or business, or when visiting a crowded place, act cautiously and follow the basic infection prevention measures thoroughly.
  • Consider postponing a plan of going out or travel when there is an increasing trend of infections.
  • Avoid crowded places and peak times if possible.

(4)Consult with a medical institution if you feel unwell
  • If you feel even slightly unwell, do not hesitate to consult with a medical institution.
  • If you are unsure about your health, have the courage to stay home and rest without pushing yourself.

2.Measures concerning coming to the campus

(1)Daily health management
 Thoroughly practice the measures introduced in the examples of “new normal” in your daily life, and pay attention to your health status through daily body temperature check and health monitoring. If you feel unwell with symptoms such as fever and cough, see category C in (3) below and the “Flowchart of whether you are allowed to come to the campus” to decide whether you are allowed to come to the campus. If you fall under one of the categories for suspension of attendance, stay home and rest.

(2)What to do when coming to the campus

(3)Reasons for suspension of attendance and requirements for lifting of suspension of attendance
 Reasons for suspension of attendanceRequirements for lifting of suspension of attendance
AYou are scheduled to get tested (PCR etc.) at the advice of a medical institution or for other reasons
If you are diagnosed with COVID-19, attendance is suspended as it is a Class I Infectious Disease designated in the School Health and Safety Act.
a)
Tested positive
→When you have healed and the recuperation period determined by a medical institution has ended
b)
Tested negative
→When the self-quarantine period determined by a medical institution has ended
BIt has been found out that you had contact with a person infected with COVID-19If you are identified as a close contact of an infected person according to the Possibility of Infection Check Sheet and:
a)
have no fever or other symptoms
→When the self-quarantine period instructed by a medical institution has ended
→The self-quarantine period without instruction from a medical institution is 5 days from the day you last had contact with the infected person(released from Day 6)
Self-quarantine ends on Day 3 if you test negative with a government-approved qualitative antigen test kit on both Day 2 and 3
b)
have fever or other symptoms
→The requirement for category “C” will apply.
If you are not a close contact, you can attend school but must check your body temperature and monitor your health status.
CYou fall under any of the following
  1. Have one or more of: severe symptoms such as shortness of breath (breathing difficulty), strong feeling of tiredness (fatigue) or high fever
  2. Are likely to develop severe illnessor pregnant and have relatively mild cold-like symptoms such as fever and cough
    The elderly, those with underlying conditions such as diabetes, heart failure or respiratory disease (such as COPD) and those receiving dialysis or taking immunosuppressant or anticancer drugs
  3. Neither of the above but:
    have persistent (4 days or more) relatively mild cold-like symptoms such as fever and cough, or
    believe the cold symptoms to be severe, or
    have to keep taking antipyretics
  4. If you took a test not administered by a medical institution for purposes such as long-distance travel or health monitoring and tested positive
After consulting with the COVID-19 Consultation Center or your local medical association or a clinic in accordance with the consultation/testing system of your local municipality,
a)
if you were advised to visit a medical institution or get tested and tested negative
→When the self-quarantine period determined by the medical institution has ended
If you tested positive, the requirement for category “A” will apply.
b)
if you were advised to stay home as a precaution instead of visiting a medical institution or getting tested
→When the period of staying home instructed by the medical institution has ended
DYou have arrived in Japan from abroad (regardless of presence or absence of symptoms)When the self-quarantine period at home or in accommodation as described in the “Important Notice” in the Border Control Measures of the Ministry of Health, Labour and Welfare has ended
If you fall under any of categories A to C during the self-quarantine period at home or in accommodation, the requirements for the respective categories will apply.

3.How to report to the university when you are suspended from attending school

Anyone can get infected anytime and no one should be blamed just for being infected. If you unfortunately got infected, do not hesitate to contact the university immediately, in order to receive sufficient accommodations in your own coursework as well as to prevent further spread of infection.

(1)If you were advised to visit a medical institution or get tested and tested positive
Report to the university that you have tested positive by filling out necessary information on Microsoft Forms.
The university may contact you to confirm the details.
You can attend school after the end of the recuperation period. No academic accommodations are given after the recuperation period.
If you continue to feel unwell after the recuperation period, consult a medical institution immediately for medical attention.

(2)If you were advised to visit a medical institution or get tested and tested negative
Report to the university that you are suspended from attending school by filling out necessary information on Microsoft Forms.
You can attend school after the end of the recuperation period. No academic accommodations are given after the recuperation period.

(3)If you were advised to stay home as a precaution instead of visiting a medical institution or getting tested
Report to the university that you are suspended from attending school by filling out necessary information on Microsoft Forms.
You can attend school after the end of the recuperation period. No academic accommodations are given after the recuperation period.

(4)If you are identified as a close contact of a person infected with COVID-19 and have no fever or other symptoms
Report to the university that you are a close contact (asymptomatic) by filling out necessary information on Microsoft Forms. You are required to stay at home and are suspended from attending school during the self-quarantine period instructed by a medical institution. If no specific instruction was given by a medical institution, the self-quarantine period shall be 5 days from the day you last had contact with the infected person (counting the day of last contact as Day 0) and you will be released from self-quarantine from Day 6.
However, if you test negative with a government-approved qualitative antigen test kit on both Day 2 and 3, the self-quarantine period shall end on Day 3.
If you live with a person who is infected and recuperates at home, the self-quarantine period shall be 5 days, counting the latter date of either the patient’s symptom onset (the date of specimen collection if asymptomatic) or the date of introduction of infection prevention measures at home in response to the patient’s symptom onset as Day 0.
You can attend school after the self-quarantine period has passed. No academic accommodations are given after the self-quarantine period.

(5)If you have recently arrived in Japan from abroad
1)
Report your arrival by filling out necessary information on Microsoft Forms, on the day of arrival in Japan or by the next business day.
2)
Regardless of whether or not you have symptoms, act in accordance with the“Important Notice” in the Border Control Measures of the Ministry of Health, Labour and Welfare.
3)
You can attend school after the self-quarantine period in accordance with the measures of the Ministry of Health, Labour and Welfare has passed.
No academic accommodations are given after the self-quarantine period.
If you fall under any of categories A to C above during the waiting period at home or in accommodation, follow the steps (1) to (4) above accordingly.

*If you are a university staff member, report also to the head of your department.