Action in Response to Novel Coronavirus Infection to the fall semester

Doshisha University Action in Response to Novel Coronavirus Infection (No.11 Notice Details of transitional period for the fall semester )【In Preparation for the Fall Semester】

September 1 (Tue) updates

Change to Phase 4.
Added a link to the detailed article on Health Examination.

With the start of the Fall Semester on September 21 (Mon), classes will be conducted in the format corresponding to WITH-Corona.

In order to prevent spread of infection of the Novel Coronavirus (Covid-19), Doshisha University is currently conducting the Spring Semester courses online. From the Fall Semester onwards, we will resume in-person classes at the same time with continuing online classes.
Accordingly, we have established the “Doshisha University Guidelines for Preventing Spread of Infection of Novel Coronavirus (Covid-19) ” with which we will conduct classes while paying attention to avoid the so-called Three Cs. We will also gradually expand the scope of students permitted to enter the campus and available gates in four phases in preparation for the start of the Fall Semester on September 21 (Mon).The annual health examination for students will be conducted during Phase 4. This health examination is mandatory for all students.
Your continued understanding and cooperation is much appreciated.

Please read here for the details of the guidelines.
※These guidelines are expected to be modified in accordance with any future changes in the situation of spread of infection and the policies of the Japanese and Kyoto prefectural governments.

If you are unsure about your physical condition at the time of coming to the campus, be sure to follow the here

Phase 1
Phase 2
Phase 3
Phase 4

Phase 4

September 1 (Tue) – September 20 (Sun)

We will shift to the campus entry policy in preparation for the start of the Fall Semester (September 21 (Mon)).
※ Conducting the Spring Semester Commencement and Ceremony for Bestowing Degrees and the Fall Semester Convocation Ceremony based on the “Doshisha University Guidelines for Preventing Spread of Infection of Novel Coronavirus (Covid-19) ”

Spring Semester Commencement and Ceremony for Bestowing Degrees
Fall Semester Convocation Ceremony
Conducting on-campus learning consultation etc.
Conducting the annual health examination for students

The date and time of Health Examination is determined by the grade, faculty/school, department, and student number. Check the following for details.
Health Examination【1st year students】
Health Examination【Students enrolled before 2019】

A. Entry into campus
1) There will be no restrictions on reasons of entry into the campus. However, as it is during the Summer Recess, continued cooperation in avoiding unnecessary and non-urgent entry is expected except for cases such as faculty/graduate school activities and the health examination.

2) Major gates on each campus will be kept half open in order to avoid overcrowding and close contact at the gate lodge. However, continued cooperation is expected in avoiding unnecessary and non-urgent entry into the campus, and the restriction on opening of gates will remain effective.

3)Restriction on the operation of the bus service at Kyotanabe Campus will be lifted.

4)In order to prevent spread of infection and to be prepared for a case of infection in the university community, item 4) of “1. Basic Matters” of Doshisha University Guidelines for Preventing Spread of Infection of Novel Coronavirus (Covid-19) (updated July 31, 2020) should continue to be followed during Phase 4.

[Reference]

Reasons of entry into campus permitted since Phase 1

When receiving necessary guidance for submitting a doctoral dissertation, a master’s thesis or a seminar paper that is equivalent to a master’s thesis, or a graduation thesis
Entry of graduate students conducting experiment or practical training that requires use of university facilities or equipment
Entry for the purpose of using computer classrooms, libraries at both campuses or certificate issuing machines

(Library is prioritized for use by students, faculty and staff and continues to be unavailable to alumni and the general public during Phase 2.)

Entry of current students taking a language test as a requirement for completion of their course of study
Entry of examinees attending the entrance examination of a graduate school etc.

Reasons of entry into campus permitted since Phase 2

To study in preparation for Spring Semester final examinations (in report format etc.)
To use the Learning Commons (The purpose of use is limited.More information is here (In Japanese) )
To use Multimedia Lounge
Entry of Teaching Assistants, or other persons who engage in assistant work for educational and research activities or study support, when they perform their respective duties
To pursue research activities (including entry of assistants and outside visitors involved in the said research)
To participate in faculty/graduate school activities that are conducted under the responsibility of the dean of the faculty/graduate school
To attempt extracurricular activities with the permission of the Student Support Services Center

Reasons of entry into campus permitted since Phase 3

To participate in in-person activities for complementing experiment, practical training or skills practice courses
To take an examination of a designated course

[Notes]
Please be sure to check with your affiliated faculty or graduate school whether it is required to receive a prior permission from the dean of the faculty or graduate school before using a faculty/graduate school-operated laboratory or study room or entering a faculty member’s office etc. to receive guidance on your research, thesis or dissertation.

B. Use of Facilities and Equipment (facilities for learning, experiments, sports and other purposes)
1. When using a facility that has its own operating standards for prevention of spread of infection, such as the library and faculty/graduate school-operated study rooms, follow the relevant operating standards in addition to “Doshisha University Guidelines for Preventing Spread of Infection of Novel Coronavirus (Covid-19) (updated July 31, 2020).”

2. Common areas will be operated in accordance with the guidelines for the Summer Recess and the Fall Semester course registration period of normal years.

C. Use of Cafeterias and Shops
Based on the guidelines for the Summer Recess and the Fall Semester course registration period of normal years, we will pay attention to the increase in the number of persons entering the campus and take measures as necessary to maintain the appropriate environment, such as changing the opening hours or providing alternative facilities (eating spaces other than the cafeteria). We will separately announce which shops will be open and opening hours.

D. Extracurricular Activities
Phase 4 will be the final Trial Period, during which student groups and clubs are required to finalize the “activity plan” that has been approved by the Student Support Services Center and engage in their activities under the limited conditions.

E. Reception Work
In-person reception work at offices will resume with shortened opening hours.

F. Other
1.In view of the infectious disease crisis levels in the “Country Safety Information” on the “Overseas Travel Safety Information” webpage of the Ministry of Foreign Affairs, the “Doshisha University Action in Response to Novel Coronavirus Infection (No. 5 Notice)” (issued on March 27, 2020) continues to be in effect during Phase 4.

2.Off-campus training etc. that are necessary for acquiring a qualification or for regular curricular courses shall be conducted in accordance with item 7 of “2. Class Management” in “Doshisha University Guidelines for Preventing Spread of Infection of Novel Coronavirus (Covid-19) (updated July 31, 2020).”

The period for the following measures (Phase 1~3) has ended.

Phase 1

Until July 9 (Thu)

In addition to students who have been permitted to enter the campus since June 1 (Mon), undergraduate students receiving necessary guidance for submitting their graduation thesis, current students taking a language test as a requirement for completion of their course of study, and examinees attending the entrance examination of a graduate school etc., are permitted to enter the campus.

Phase 1 (Measures until July 9 (Thu))

A. Entry into campus
1. Entry into campus for the following purposes is permitted (a prior permission from the dean of the affiliated faculty or graduate school and submission of the prescribed “Campus Entry Form (for Students)” to the gate lodge are required in principle).

When receiving necessary guidance for submitting a doctoral dissertation, a master’s thesis or a seminar paper that is equivalent to a master’s thesis, or a graduation thesis
Entry of graduate students conducting laboratory work that requires use of university facilities or equipment
Entry for the purpose of using computer classrooms (advance reservation required), libraries at both campuses or certificate issuing machines※
Entry of current students taking a language test as a requirement for completion of their course of study
Entry of examinees attending the entrance examination of a graduate school etc.※

(Note)
※For entering the campus for the purpose of using the library or a certificate issuing machine, only submission of the prescribed “Campus Entry Form (for Students)” to the gate lodge is required. Examinees attending the entrance examination of a graduate school etc. are required to present their examination admission card only.

2. We take the following measures to continue to restrict unnecessary and non-urgent entry of university personnel and outside visitors.

Limit the number of gates available for passage at all the campuses
Entry is limited to a minimum necessary number of individuals per group, and a prior permission must be obtained from the dean of the affiliated faculty or graduate school, after which the prescribed “Campus Entry Form (for Students)” describing the duties and the area of activity must be submitted at the gate lodge.

B. Use of Facilities and Equipment (facilities for learning, experiments, sports and other purposes)
1. When using a facility that has its own operating standards for prevention of spread of infection, such as the library and faculty/graduate school-operated study rooms, follow the relevant operating standards in addition to the “Doshisha University Guidelines for Preventing Spread of Infection of Novel Coronavirus (Covid-19) .”
2. Facilities not expected to be used by those permitted to enter the campus will remain closed.

C. Use of Cafeterias and Shops
We will separately announce which shops will be open, opening hours and available areas in consideration of the situation at the university (entrance examination etc.) during Phase 1.

D. Extracurricular Activities
In consideration of the impact on regular educational activities, a trial period for extracurricular activities will be set during the transitional period. After the trial period, a period of reviewing the activities will be given and activities will resume in stages. Student groups and clubs are required to submit to the Student Support Services Center an “activity plan” that pays sufficient attention to infection prevention, and the Student Support Services Center and the Health Center will conduct on-site inspections of activities during the trial period as appropriate. During Phase 1 (– July 9 (Thu)), we schedule to accept until the end of June the activity plans submitted by student groups that wish to resume their activities, based on which we will examine their proposed activities and measures for infection prevention. Student groups are advised to resume their activities under the limited conditions as soon as they receive approval.

E. Reception Work
We continue the closure of university counters (suspension of in-person services) and queries will be answered by E-Mail, phone or the Internet.

Phase 2

July 10 (Fri) – July 27 (Mon)

A. Entry into campus
1. Entry into campus for the following purposes is permitted, in addition to those already permitted since Phase 1 (submission of the prescribed “Campus Entry Form (for Students)” to the gate lodge is required.）

To study in preparation for Spring Semester final examinations (in report format etc.)
To use the Learning Commons (The purpose of use is limited.For more information is here (In Japanese) )
To use Multimedia Lounge
Entry of Teaching Assistants, or other persons who engage in assistant work for educational and research activities or study support, when they perform their respective duties
To pursue research activities (including entry of assistants and outside visitors involved in the said research)
To participate in faculty/graduate school activities that are conducted under the responsibility of the dean of the faculty/graduate school
To attempt extracurricular activities with the permission of the Student Support Services Center

[Reference]

Reasons of entry into campus permitted since Phase 1

When receiving necessary guidance for submitting a doctoral dissertation, a master’s thesis or a seminar paper that is equivalent to a master’s thesis, or a graduation thesis
Entry of graduate students conducting laboratory work that requires use of university facilities or equipment
Entry for the purpose of using computer classrooms, libraries at both campuses or certificate issuing machines

(Library is prioritized for use by students, faculty and staff and continues to be unavailable to alumni and the general public during Phase 2)

Entry of current students taking a language test as a requirement for completion of their course of study
Entry of examinees attending the entrance examination of a graduate school etc.

[Notes (July 14 (Tue) updates)]
From Phase 2 onwards, it is no longer necessary to make an advance reservation of a computer classroom before use.
Please be sure to check with your affiliated faculty or graduate school whether it is required to receive a prior permission from the dean of the faculty or graduate school before using a faculty/graduate school-operated laboratory or study room or entering a faculty member’s office etc. to receive guidance on your research, thesis or dissertation.

2. We take the following measures to continue to restrict unnecessary and non-urgent entry of university personnel and outside visitors.

Limit the number of gates available for passage at all the campuses
Submission of the prescribed form describing the duties and the area of activity at the gate lodge is required. ※Examinees attending the entrance examination are required to present their examination admission card.
For activities by a group of people (extracurricular activities, faculty/graduate school activities and so on) please try to keep the number of people entering the campus to a minimum.

B. Use of Facilities and Equipment (facilities for learning, experiments, sports and other purposes)
1. When using a facility that has its own operating standards for prevention of spread of infection, such as the library and faculty/graduate school-operated study rooms, follow the relevant operating standards in addition to the “Doshisha University Guidelines for Preventing Spread of Infection of Novel Coronavirus (Covid-19) (updated July 17, 2020).”
2. Facilities not expected to be used by those permitted to enter the campus will remain closed.

C. Use of Cafeterias and Shops
We will separately announce which shops will be open, opening hours and available areas.

D. Extracurricular Activities
Following Phase 1, in consideration of the impact on regular educational activities, a trial period for extracurricular activities will be set during the transitional period. After the trial period, a period of reviewing the activities will be given and activities will resume in stages.
The first half of Phase 2 until July 20 (Mon) will be Trial Period 1, during which student groups and clubs are supposed to pursue activities according to the “activity plan” that has been approved by the Student Support Services Center and receive the university’s on-site inspections. After that, extracurricular activities shall be suspended in consideration of studies during the second half of Phase 2 between July 21 (Tue) and July 27 (Mon). During this period, student groups and clubs should review and evaluate their activities during Trial Period 1 and adjust their “activity plan.”

E. Reception Work, Administrative Structure, Internal Meetings
We continue the closure of university counters (suspension of in-person services) and queries will be answered by E-Mail, phone or the Internet.

F. Other
In view of the infectious disease crisis levels in the “Country Safety Information” on the “Overseas Travel Safety Information” webpage of the Ministry of Foreign Affairs, the “Doshisha University Action in Response to Novel Coronavirus Infection (No. 5 Notice)” (issued on March 27, 2020) continues to be in effect during Phase 2.

Phase 3

July 28 (Tue) – August 31 (Mon)

A. Entry into campus
1) Entry into campus for the following purposes is permitted, in addition to those already permitted by Phase 2.

To participate in in-person activities for complementing experiment, practical training or skills practice courses
To take an examination of a designated course

2) Measures to control entries into the campus will be relaxed as follows.

Opening of gates will continue to be restricted. However, major gates on each campus will be kept half open in order to avoid overcrowding and close contact at the gate lodge.
Submission of the Campus Entry Form will no longer be required.
The operation of the bus service at Kyotanabe Campus will continue to be limited to the Main Gate (all passengers must get off at the Main Gate) as in Phase 2.

*The scheduled lifting of the restriction on the bus service at Kyotanabe Campus, which was explained as one of the measures during Phase 3 and 4 of the transitional period in “Doshisha University Action in Response to Novel Coronavirus Infection (No. 10.2 Notice),” is now canceled in view of the increasing spread of infection.

3) In order to prevent spread of infection and to be prepared for a case of infection in the university community, item 4) of “1. Basic Matters” of Doshisha University Guidelines for Preventing Spread of Infection of Novel Coronavirus (Covid-19) (updated July 31, 2020) should continue to be followed during Phase 3.

[Reference]

Reasons of entry into campus permitted since Phase 1

When receiving necessary guidance for submitting a doctoral dissertation, a master’s thesis or a seminar paper that is equivalent to a master’s thesis, or a graduation thesis
Entry of graduate students conducting experiment or practical training that requires use of university facilities or equipment
Entry for the purpose of using computer classrooms, libraries at both campuses or certificate issuing machines

(Library is prioritized for use by students, faculty and staff and continues to be unavailable to alumni and the general public during Phase 2.)

Entry of current students taking a language test as a requirement for completion of their course of study
Entry of examinees attending the entrance examination of a graduate school etc.

Reasons of entry into campus permitted since Phase 2

To study in preparation for Spring Semester final examinations (in report format etc.)
To use the Learning Commons (The purpose of use is limited.More information is here (In Japanese) )
To use Multimedia Lounge
Entry of Teaching Assistants, or other persons who engage in assistant work for educational and research activities or study support, when they perform their respective duties
To pursue research activities (including entry of assistants and outside visitors involved in the said research)
To participate in faculty/graduate school activities that are conducted under the responsibility of the dean of the faculty/graduate school
To attempt extracurricular activities with the permission of the Student Support Services Center

B. Use of Facilities and Equipment (facilities for learning, experiments, sports and other purposes)
1. When using a facility that has its own operating standards for prevention of spread of infection, such as the library and faculty/graduate school-operated study rooms, follow the relevant operating standards in addition to “Doshisha University Guidelines for Preventing Spread of Infection of Novel Coronavirus (Covid-19) (updated July 31, 2020).”

2. The following common facilities will be newly opened to public from Phase 3.
<Imadegawa Campus>
Ryoshinkan Building 1st Floor Lounge (South and North), Meitokukan Building 1st Floor Lounge
<Kyotanabe Campus>
Nichiryokan Building 2nd Floor Lounge, Doshisha Rohm Memorial Hall Open Spaces (Ground Floor, 1st Floor, 3rd Floor)

C. Use of Cafeterias and Shops
Cafeterias and shops shall be operated in accordance with the guidelines for the Summer Recess and the Fall Semester course registration period of normal years. We will separately announce which shops will be open and opening hours.

D. Extracurricular Activities
In consideration of the impact on regular educational activities, a trial period for extracurricular activities will be set during the transitional period. After the trial period, a period of reviewing the activities will be given and activities will resume in stages.
Phase 3 will be Trial Period 2, during which student groups and clubs are supposed to resume their trial activities according to the “activity plan” that has been approved by the Student Support Services Center and review and evaluate their activities as well as receiving the university’s on-site inspections.

E. Reception Work
In-person reception work at offices will resume with shortened opening hours.

F. Other
1.In view of the infectious disease crisis levels in the “Country Safety Information” on the “Overseas Travel Safety Information” webpage of the Ministry of Foreign Affairs, the “Doshisha University Action in Response to Novel Coronavirus Infection (No. 5 Notice)” (issued on March 27, 2020) continues to be in effect during Phase 3.

2.Off-campus training etc. that are necessary for acquiring a qualification or for regular curricular courses shall be conducted in accordance with item 7 of “2. Class Management” in Doshisha University Guidelines for Preventing Spread of Infection of Novel Coronavirus (Covid-19) (updated July 31, 2020).

Campus Entry Form (for Students)

Download the Campus Entry Form (for Students) from here.(It is not necessary to submit from Phase 3 (7/28-) onwards, but please be sure to keep a record of your own activity history (when and where you stopped by, who you met and where).)
Campus Entry Form (for Students) (from July 10 onwards)［PDF 109KB］

Change log

August 5 (Wed) updates

Since the Novel Coronavirus Infection disease is on the rise, we have revised the "Doshisha University Guidelines for Preventing Spread of Infection of Novel Coronavirus (Covid-19)".
The contents of Phases 3 and 4 have been revised due to the revision of the above guidelines.

July 28 (Tue) updates

Change to Phase 3.

July 20 (Mon) updates

Details of measures in Phase 3 & 4 are released.

July 14 (Tue) updates

Part of the description has been revised.(Phase2 A. Entry into campus)
Details of measures in Phase 2 are released.
“Doshisha University Guidelines for Preventing Spread of Infection of Novel Coronavirus (Covid-19)” have been updated.