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Doshisha University Action in Response to Novel Coronavirus Infection (No.10 Notice)【In Preparation for the Fall Semester】

With the start of the Fall Semester on September 21 (Mon), classes will be conducted in the format corresponding to WITH-Corona.

In order to prevent spread of infection of the Novel Coronavirus (Covid-19), Doshisha University is currently conducting the Spring Semester courses online. From the Fall Semester onwards, we will resume in-person classes at the same time with continuing online classes.
Accordingly, we have established the “Doshisha University Guidelines for Preventing Spread of Infection of Novel Coronavirus (Covid-19) for Fall 2020 Semester” with which we will conduct classes while paying attention to avoid the so-called Three Cs. We will also gradually expand the scope of students permitted to enter the campus and available gates in four phases in preparation for the start of the Fall Semester on September 21 (Mon).
Your continued understanding and cooperation is much appreciated.

Please read here for the details of the guidelines.
Doshisha University Guidelines for Preventing Spread of Infection of Novel Coronavirus (Covid-19) for Fall 2020 Semester[PDF 201KB]
※These guidelines are expected to be modified in accordance with any future changes in the situation of spread of infection and the policies of the Japanese and Kyoto prefectural governments.

If you are unsure about your physical condition at the time of coming to the campus, be sure to follow the “flowchart of current student’s eligibility to come to the campus.”[PDF 701KB]

Phase 1

Until July 9 (Thu)

In addition to students who have been permitted to enter the campus since June 1 (Mon), undergraduate students receiving necessary guidance for submitting their graduation thesis, current students taking a language test as a requirement for completion of their course of study, and examinees attending the entrance examination of a graduate school etc., are permitted to enter the campus.

Phase 1 (Measures until July 9 (Thu))
A. Entry into campus
1. Entry into campus for the following purposes is permitted (a prior permission from the dean of the affiliated faculty or graduate school and submission of the prescribed “Campus Entry Form (for Students)” to the gate lodge are required in principle).
  • When receiving necessary guidance for submitting a doctoral dissertation, a master’s thesis or a seminar paper that is equivalent to a master’s thesis, or a graduation thesis
  • Entry of graduate students conducting laboratory work that requires use of university facilities or equipment
  • Entry for the purpose of using computer classrooms (advance reservation required), libraries at both campuses or certificate issuing machines
  • Entry of current students taking a language test as a requirement for completion of their course of study
  • Entry of examinees attending the entrance examination of a graduate school etc.
(Note)
※For entering the campus for the purpose of using the library or a certificate issuing machine, only submission of the prescribed “Campus Entry Form (for Students)” to the gate lodge is required. Examinees attending the entrance examination of a graduate school etc. are required to present their examination admission card only.


2. We take the following measures to continue to restrict unnecessary and non-urgent entry of university personnel and outside visitors.
  • Limit the number of gates available for passage at all the campuses
  • Entry is limited to a minimum necessary number of individuals per group, and a prior permission must be obtained from the dean of the affiliated faculty or graduate school, after which the prescribed “Campus Entry Form (for Students)” describing the duties and the area of activity must be submitted at the gate lodge.

B. Use of Facilities and Equipment (facilities for learning, experiments, sports and other purposes)
1. When using a facility that has its own operating standards for prevention of spread of infection, such as the library and faculty/graduate school-operated study rooms, follow the relevant operating standards in addition to the “Doshisha University Guidelines for Preventing Spread of Infection of Novel Coronavirus (Covid-19) for Fall 2020 Semester.”
2. Facilities not expected to be used by those permitted to enter the campus will remain closed.


C. Use of Cafeterias and Shops
We will separately announce which shops will be open, opening hours and available areas in consideration of the situation at the university (entrance examination etc.) during Phase 1.

D. Extracurricular Activities
In consideration of the impact on regular educational activities, a trial period for extracurricular activities will be set during the transitional period. After the trial period, a period of reviewing the activities will be given and activities will resume in stages. Student groups and clubs are required to submit to the Student Support Services Center an “activity plan” that pays sufficient attention to infection prevention, and the Student Support Services Center and the Health Center will conduct on-site inspections of activities during the trial period as appropriate. During Phase 1 (– July 9 (Thu)), we schedule to accept until the end of June the activity plans submitted by student groups that wish to resume their activities, based on which we will examine their proposed activities and measures for infection prevention. Student groups are advised to resume their activities under the limited conditions as soon as they receive approval.

E. Reception Work
We continue the closure of university counters (suspension of in-person services) and queries will be answered by E-Mail, phone or the Internet.

※Details for Phase 2 and beyond will be announced on this page at a later date.

Phase 2

July 10 (Fri) – July 27 (Mon)

In addition to students who have been permitted to enter the campus in Phase 1, entry for the purpose of preparing for Spring Semester final examinations (in report format etc.) and for the purpose of research activities (including research involving entry of outside visitors) will be permitted.

Phase 3

July 28 (Tue) – August 31 (Mon)

In addition to students who have been permitted to enter the campus in Phase 2, entry for the purpose of participating in in-person activities for complementing experiment, practical training or skills practice courses will be permitted.
※Lifting of the limitation of opening of gates at all the campuses, discontinuation of the requirement of submission of the Campus Entry Form, and lifting of the restriction on the bus service at Kyotanabe Campus

Phase 4

September 1 (Tue) – September 20 (Sun)

We will shift to the campus entry policy in preparation for the start of the Fall Semester (September 21 (Mon)).
※ Conducting the Spring Semester Commencement and Ceremony for Bestowing Degrees and the Fall Semester Convocation Ceremony based on the “Doshisha University Guidelines for Preventing Spread of Infection of Novel Coronavirus (Covid-19) for Fall 2020 Semester”
※Conducting on-campus learning consultation etc.
※Conducting the annual health examination for students (Schedule: Imadegawa Campus Annual Student Health Examination(In Japanese)[PDF 219KB] Kyotanabe Campus Annual Student Health Examination(In Japanese)[PDF 218KB]
Campus Entry Form (for Students)
Download the Campus Entry Form (for Students) from here.
Campus Entry Form (for Students) (from June 19 onwards)[PDF 82KB]