Updated Aug. 5, 2020
Thorough Practice of Measures to Prevent Spread of Infection of Novel Coronavirus
Doshisha University
Under the current circumstances where the worldwide spread of the Novel Coronavirus (Covid-19) is unlikely to stop anytime soon, we need to practice the “new normal” preventing spread of infection, and to establish Doshisha as a university adapted to WITH-Corona as promptly as possible with new forms of learning and education. For this purpose, we have established the “Doshisha University Guidelines for Preventing Spread of Infection of Novel Coronavirus (Covid-19),” with which we continue to proceed with our educational and research activities.
However, in order to prevent spread of infection, each of us must think what we should do as members of the local community and take actions to prevent ourselves from becoming infected or infecting others.
Below is the list of what we should always be cautious and practice as part of the university community and management. Please follow these guidelines in your daily life and on-campus activities.
Conditions for suspension of attendance are subject to change depending on the situation of spread of infection in the future. Any future changes will be posted on the university’s website, so please check it regularly.
1．Thorough practice of measures to prevent spread of infection
（１）Basic infection prevention measures for each person
（２）Basic lifestyle for daily life
Three Basics
- keeping a physical distance
- wearing a mask
- washing hands
- Keep a distance of 2 meters if possible (or at least 1 meter) from another person
- Choose an outdoor rather than indoor location as much as possible when hanging out with friends
- Avoid directly facing each other as much as possible when having a conversation
- Wear a mask whenever you use public transportation, stay indoors or have a conversation even if you have no symptoms, and try to wear a mask when you go out
- Wash your hands and face first when you get home, and if possible also change clothes and take a shower immediately
- Wash your hands thoroughly with running water and soap for about 30 seconds (you may also use hand sanitizer)
- ※
- Pay extra attention to your health when you meet someone at a high risk for severe illness from infection, such as an elderly person or those with chronic diseases.
（２）Basic lifestyle for daily life
- Wash and sanitize your hands frequently
- Practice cough etiquette thoroughly
- Ventilate the room frequently
- Keep a physical distance
- Avoid the “Three Cs” (Crowded places, Close-contact settings and Closed spaces)
- Check your body temperature and health condition every morning
Stay home if you have fever or cold symptoms
Thorough Practice of Measures to Prevent Spread of Infection of Novel Coronavirus
Doshisha University
Under the current circumstances where the worldwide spread of the Novel Coronavirus (Covid-19) is unlikely to stop anytime soon, we need to practice the “new normal” preventing spread of infection, and to establish Doshisha as a university adapted to WITH-Corona as promptly as possible with new forms of learning and education. For this purpose, we have established the “Doshisha University Guidelines for Preventing Spread of Infection of Novel Coronavirus (Covid-19),” with which we continue to proceed with our educational and research activities.
However, in order to prevent spread of infection, each of us must think what we should do as members of the local community and take actions to prevent ourselves from becoming infected or infecting others.
Below is the list of what we should always be cautious and practice as part of the university community and management. Please follow these guidelines in your daily life and on-campus activities.
Conditions for suspension of attendance are subject to change depending on the situation of spread of infection in the future. Any future changes will be posted on the university’s website, so please check it regularly.
1．Thorough practice of measures to prevent spread of infection
（１）Basic infection prevention measures for each person
（２）Basic lifestyle for daily life
Three Basics
- keeping a physical distance
- wearing a mask
- washing hands
- Keep a distance of 2 meters if possible (or at least 1 meter) from another person
- Choose an outdoor rather than indoor location as much as possible when hanging out with friends
- Avoid directly facing each other as much as possible when having a conversation
- Wear a mask whenever you use public transportation, stay indoors or have a conversation even if you have no symptoms, and try to wear a mask when you go out
- Wash your hands and face first when you get home, and if possible also change clothes and take a shower immediately
- Wash your hands thoroughly with running water and soap for about 30 seconds (you may also use hand sanitizer)
- ※
- Pay extra attention to your health when you meet someone at a high risk for severe illness from infection, such as an elderly person or those with chronic diseases.
（２）Basic lifestyle for daily life
- Wash and sanitize your hands frequently
- Practice cough etiquette thoroughly
- Ventilate the room frequently
- Keep a physical distance
- Avoid the “Three Cs” (Crowded places, Close-contact settings and Closed spaces)
- Check your body temperature and health condition every morning
Stay home if you have fever or cold symptoms
2．Measures concerning coming to the campus
（１）Daily health management
（２）What to do when coming to the campus
Thoroughly practice the measures introduced in the examples of “new normal” in your daily life, and pay attention to your health status through daily body temperature check and health monitoring. If you feel unwell with symptoms such as fever and cough, see category C in (3) below and the“Flowchart of whether you are allowed to come to the campus”to decide whether you are allowed to come to the campus. If you fall under one of the categories for suspension of attendance, stay home and rest.
（２）What to do when coming to the campus
- It is mandatory to wear a mask on your way to and from and during your stay in the campus (except for when you are temporarily unable to wear it, such as during a meal or exercise).
- Follow one of the following instructions upon entering the campus.
- 3.
- Keep a record of your own activity history (when and where you stopped by, who you met and where)
- When entering a university facility, rub your hands and fingers using the hand sanitizer equipped at the entrance. It is strongly recommended to sanitize your hands frequently while on campus, including before and after class.
- Go home as soon as you finish your task and do not stay on campus unnecessarily.
- Follow the “Doshisha University Guidelines for Preventing Spread of Infection of Novel Coronavirus (Covid-19)”and the operating standards of the relevant faculty, graduate school or facility while on campus and using a university facility.
（３）Reasons for suspension of attendance and requirements for lifting of suspension of attendance
| Reasons for suspension of attendance | Requirements for lifting of suspension of attendance | |
|---|---|---|
| A | You got tested (PCR etc.) and diagnosed with Covid-19
| When you have healed and got permitted by a medical institution to attend school |
| B | It has been found out that you had contact with a person infected with Covid-19 | After consulting with the Covid-19 Consultation Center (hereinafter “consultation center”),
|
| C | You have any of the following symptoms
| |
| D | Less than 2 weeks have passed since your arrival in Japan (regardless of presence or absence of symptoms) | When 2 weeks have passed with no symptoms
|
2．Measures concerning coming to the campus
（１）Daily health management
（２）What to do when coming to the campus
Thoroughly practice the measures introduced in the examples of “new normal” in your daily life, and pay attention to your health status through daily body temperature check and health monitoring. If you feel unwell with symptoms such as fever and cough, see category C in (3) below and the“Flowchart of whether you are allowed to come to the campus”to decide whether you are allowed to come to the campus. If you fall under one of the categories for suspension of attendance, stay home and rest.
（２）What to do when coming to the campus
- It is mandatory to wear a mask on your way to and from and during your stay in the campus (except for when you are temporarily unable to wear it, such as during a meal or exercise).
- Follow one of the following instructions upon entering the campus.
- 3.
- Keep a record of your own activity history (when and where you stopped by, who you met and where)
- When entering a university facility, rub your hands and fingers using the hand sanitizer equipped at the entrance. It is strongly recommended to sanitize your hands frequently while on campus, including before and after class.
- Go home as soon as you finish your task and do not stay on campus unnecessarily.
- Follow the “Doshisha University Guidelines for Preventing Spread of Infection of Novel Coronavirus (Covid-19)”and the operating standards of the relevant faculty, graduate school or facility while on campus and using a university facility.
（３）Reasons for suspension of attendance and requirements for lifting of suspension of attendance
| Reasons for suspension of attendance | Requirements for lifting of suspension of attendance | |
|---|---|---|
| A | You got tested (PCR etc.) and diagnosed with Covid-19
| When you have healed and got permitted by a medical institution to attend school |
| B | It has been found out that you had contact with a person infected with Covid-19 | After consulting with the Covid-19 Consultation Center (hereinafter “consultation center”),
|
| C | You have any of the following symptoms
| |
| D | Less than 2 weeks have passed since your arrival in Japan (regardless of presence or absence of symptoms) | When 2 weeks have passed with no symptoms
|
3.How to report to the university when you are suspended from attending school and when you are released from suspension of attendance
（１）If you were advised to visit a medical institution or get tested and tested positive- 1.
- Report immediately to the office of your affiliated faculty or graduate school ＊ by phone or e-mail that you are suspended from attending school, along with your symptoms, course of disease, and results of consultation and diagnosis (first report).
- 2.
- Report the following information immediately to the office of your affiliated faculty or graduate school＊ by phone or e-mail (second report).
- Your name
- Your affiliated faculty or graduate school (affiliated department for faculty and staff) and student ID number (student only)
- Date of testing positive
- Where you are receiving care
- Since when you have had symptoms
- Last day you came to the campus
- If you came to the campus during the period between two days before developing symptoms and the date of testing positive, the date you came to the campus, your activity history on campus on the day, and whether or not you met anyone
- Your contact information including phone number
- ※
- After receiving your second report, the university will contact you to confirm the details.
- 3.
- When you have fulfilled the requirements for being released from suspension of attendance, be sure to report to the office of your affiliated faculty or graduate school＊ by phone or e-mail before resuming attending school (final report).
＊Be sure to resume attending school AFTER the final report to the relevant office. DO NOT come to the campus for the purpose of the final report.
＊If a decision of the consultation center or a medical institution was necessary for fulfilling the requirement for being released from suspension of attendance, report the detail of the decision as well.
（２）If you were advised to visit a medical institution or get tested and tested negative
- 1.
- Report immediately to the office of your affiliated faculty or graduate school ＊ by phone or e-mail that you are suspended from attending school, along with your symptoms, course of disease, and results of consultation and diagnosis (first report).
- 2.
- Report the results of the test or visiting a medical institution immediately to the office of your affiliated faculty or graduate school＊ by phone or e-mail (second report).
- 3.
- When you have fulfilled the requirements for being released from suspension of attendance, be sure to report to the office of your affiliated faculty or graduate school＊ by phone or e-mail before resuming attending school (final report).
＊Be sure to resume attending school AFTER the final report to the relevant office. DO NOT come to the campus for the purpose of the final report.
＊If a decision of the consultation center or a medical institution was necessary for fulfilling the requirement for being released from suspension of attendance, report the detail of the decision as well.
（３）If you were advised to stay home as a precaution instead of visiting a medical institution or getting tested
- 1.
- Report immediately to the office of your affiliated faculty or graduate school ＊ by phone or e-mail that you are suspended from attending school, along with your symptoms, course of disease, and results of consultation and diagnosis (first report).
- 2.
- When you have fulfilled the requirements for being released from suspension of attendance, be sure to report to the office of your affiliated faculty or graduate school＊ by phone or e-mail before resuming attending school (final report).
＊Be sure to resume attending school AFTER the final report to the relevant office. DO NOT come to the campus for the purpose of the final report.
（４）If you have recently arrived in Japan from abroad
- 1.
- Report to the office of your affiliated faculty or graduate school＊ on the day of arrival in Japan or by the next business day of the office (first report).
- 2.
- If 2 weeks have passed with no symptoms, be sure to report to the office of your affiliated faculty or graduate school＊ by phone or e-mail before resuming attending school (final report).
＊Be sure to resume attending school AFTER the final report to the relevant office. DO NOT come to the campus for the purpose of the final report.
＊If you fall under any of categories A to C above within 2 weeks of arriving in Japan, follow the steps (1) to (3) above accordingly.
＊If you are a university staff member, report to the head of your department.
3.How to report to the university when you are suspended from attending school and when you are released from suspension of attendance
（１）If you were advised to visit a medical institution or get tested and tested positive- 1.
- Report immediately to the office of your affiliated faculty or graduate school ＊ by phone or e-mail that you are suspended from attending school, along with your symptoms, course of disease, and results of consultation and diagnosis (first report).
- 2.
- Report the following information immediately to the office of your affiliated faculty or graduate school＊ by phone or e-mail (second report).
- Your name
- Your affiliated faculty or graduate school (affiliated department for faculty and staff) and student ID number (student only)
- Date of testing positive
- Where you are receiving care
- Since when you have had symptoms
- Last day you came to the campus
- If you came to the campus during the period between two days before developing symptoms and the date of testing positive, the date you came to the campus, your activity history on campus on the day, and whether or not you met anyone
- Your contact information including phone number
- ※
- After receiving your second report, the university will contact you to confirm the details.
- 3.
- When you have fulfilled the requirements for being released from suspension of attendance, be sure to report to the office of your affiliated faculty or graduate school＊ by phone or e-mail before resuming attending school (final report).
＊Be sure to resume attending school AFTER the final report to the relevant office. DO NOT come to the campus for the purpose of the final report.
＊If a decision of the consultation center or a medical institution was necessary for fulfilling the requirement for being released from suspension of attendance, report the detail of the decision as well.
（２）If you were advised to visit a medical institution or get tested and tested negative
- 1.
- Report immediately to the office of your affiliated faculty or graduate school ＊ by phone or e-mail that you are suspended from attending school, along with your symptoms, course of disease, and results of consultation and diagnosis (first report).
- 2.
- Report the results of the test or visiting a medical institution immediately to the office of your affiliated faculty or graduate school＊ by phone or e-mail (second report).
- 3.
- When you have fulfilled the requirements for being released from suspension of attendance, be sure to report to the office of your affiliated faculty or graduate school＊ by phone or e-mail before resuming attending school (final report).
＊Be sure to resume attending school AFTER the final report to the relevant office. DO NOT come to the campus for the purpose of the final report.
＊If a decision of the consultation center or a medical institution was necessary for fulfilling the requirement for being released from suspension of attendance, report the detail of the decision as well.
（３）If you were advised to stay home as a precaution instead of visiting a medical institution or getting tested
- 1.
- Report immediately to the office of your affiliated faculty or graduate school ＊ by phone or e-mail that you are suspended from attending school, along with your symptoms, course of disease, and results of consultation and diagnosis (first report).
- 2.
- When you have fulfilled the requirements for being released from suspension of attendance, be sure to report to the office of your affiliated faculty or graduate school＊ by phone or e-mail before resuming attending school (final report).
＊Be sure to resume attending school AFTER the final report to the relevant office. DO NOT come to the campus for the purpose of the final report.
（４）If you have recently arrived in Japan from abroad
- 1.
- Report to the office of your affiliated faculty or graduate school＊ on the day of arrival in Japan or by the next business day of the office (first report).
- 2.
- If 2 weeks have passed with no symptoms, be sure to report to the office of your affiliated faculty or graduate school＊ by phone or e-mail before resuming attending school (final report).
＊Be sure to resume attending school AFTER the final report to the relevant office. DO NOT come to the campus for the purpose of the final report.
＊If you fall under any of categories A to C above within 2 weeks of arriving in Japan, follow the steps (1) to (3) above accordingly.
＊If you are a university staff member, report to the head of your department.