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Doshisha University Action in Response to the Declaration of State of Emergency【No.14 Notice】

Updated Apr. 27, 2021
April 26, 2021
Emergency Task Force
To Students, Faculty and Staff
UEKI Tomoko, President
(Director, Emergency Task Force)

Doshisha University Action in Response to the Declaration of State of Emergency
【No. 14 Notice】

 In response to the recent declaration of state of emergency issued to four prefectures including Kyoto and its neighboring prefectures, the Emergency Task Force discussed what measures should be taken at Doshisha University.
 In order to reduce the risk of infection through measures such as restricting entry into the campus while continuing to hold classes that need to be taught face-to-face, Doshisha University withdraws No. 13 Notice on April 26 (Mon) and takes the following measures during the period of state of emergency from April 27 (Tue) to May 11 (Tue).
 If the period of the state of emergency is extended, these measures of Doshisha University will continue until the state of emergency is lifted.
 During the period of the state of emergency, this No. 14 Notice prevails “Doshisha University Guidelines for Preventing Spread of Infection of Novel Coronavirus (COVID-19) (4th Edition)” and the “Guide to Preventing Spread of Infection of Novel Coronavirus (COVID-19)” (hereinafter collectively “Guidelines”). For matters not specified in No. 14 Notice, please follow the Guidelines as before.


1.Entry into Campus
  • Unnecessary and non-urgent entry of outside visitors are not permitted.
  • Students, faculty, staff and other members of the university community are requested to schedule their activities appropriately to avoid unnecessary and non-urgent entry into the campus.
  • Only major gates on each campus will be kept half open. Other gates such as side gates will be closed.

2.Class Management
  • Classes that are regarded by the respective faculties, graduate schools and centers as suitable for face-to-face instruction will continue to be conducted face-to-face with strict infection prevention measures in place.
  • However, in light of the spread of infections, some classes may be switched from face-to-face to online instruction after April 27 (Tue) and while the state of emergency is in effect. In that case, students taking the affected courses should follow the instructions of the respective course instructors.

3.Extracurricular Activities
  • It is strongly recommended that extracurricular activities be conducted online.
  • It is strongly requested that participation in activities held outside of Kyoto Prefecture be cancelled or postponed.
  • Student groups affiliated with Gakuyudan and groups registered with the Student Support Services Center that intend to engage in extracurricular activities during the above-mentioned period are required to submit the details of their activities, their plans to prevent infection and their pledge to comply with such plans to the Student Support Services Center in advance. Such activities will be permitted only if the Center approves of the effective implementation of the proposed infection prevention measures and only with restrictions on scale and content. Student groups engaging in extracurricular activities without permission or beyond the permitted extent will be subject to a separate action.
  • Not limited to the above groups, all students are requested to refrain from engaging in activities in groups, including activities of voluntary student groups not registered with the university and friends’ gatherings.

4.Events and Academic Conferences on Campus
  • Facilities normally open to public will be unavailable to outside visitors while the state of emergency is in effect.
  • Open courses and lectures that are open to public will be either moved online, cancelled or postponed.
  • All university facilities (including those not used for classes) will be unavailable for use by outside organizations. For existing bookings during the period of state of emergency, the event organizers will be notified of cancellation except for those that cannot be cancelled.
  • As for events and ceremonies hosted by the university, only essential and unavoidable ones shall be held and with a minimum number of attendants.
  • It is requested that academic conferences etc. that are hosted by faculty or staff members of the university be held online or postponed.
  • Details on closures and cancellations will be announced separately by the respective host departments and organizations on their websites etc.

5.The following acts are prohibited.
  • Talking without a mask
  • Drinking alcohol and staying overnight at a friend’s apartment or dormitory
  • Partying, gathering with a large group and dining with people before and after classes and extracurricular activities
  • Visiting restaurants or bars outside of their requested business hours

6.Other
 We will strengthen the measures to prevent spread of infections and raise awareness, such as increasing temperature-checking points and hand sanitizers and changing partitions in the cafeteria.

 So far, no cases of infection in class on campus has occurred at Doshisha University, and most of the cases of infection reported to our university resulted from dining in a restaurant or student’s apartment or from travel. In order for us to continue face-to-face classes and on-campus learning, we ask each of you for your continued understanding and cooperation in paying utmost attention to your behavior and acting in an appropriate manner in daily life and on campus outside class.
April 26, 2021
Emergency Task Force
To Students, Faculty and Staff
UEKI Tomoko, President
(Director, Emergency Task Force)

Doshisha University Action in Response to the Declaration of State of Emergency
【No. 14 Notice】

 In response to the recent declaration of state of emergency issued to four prefectures including Kyoto and its neighboring prefectures, the Emergency Task Force discussed what measures should be taken at Doshisha University.
 In order to reduce the risk of infection through measures such as restricting entry into the campus while continuing to hold classes that need to be taught face-to-face, Doshisha University withdraws No. 13 Notice on April 26 (Mon) and takes the following measures during the period of state of emergency from April 27 (Tue) to May 11 (Tue).
 If the period of the state of emergency is extended, these measures of Doshisha University will continue until the state of emergency is lifted.
 During the period of the state of emergency, this No. 14 Notice prevails “Doshisha University Guidelines for Preventing Spread of Infection of Novel Coronavirus (COVID-19) (4th Edition)” and the “Guide to Preventing Spread of Infection of Novel Coronavirus (COVID-19)” (hereinafter collectively “Guidelines”). For matters not specified in No. 14 Notice, please follow the Guidelines as before.


1.Entry into Campus
  • Unnecessary and non-urgent entry of outside visitors are not permitted.
  • Students, faculty, staff and other members of the university community are requested to schedule their activities appropriately to avoid unnecessary and non-urgent entry into the campus.
  • Only major gates on each campus will be kept half open. Other gates such as side gates will be closed.

2.Class Management
  • Classes that are regarded by the respective faculties, graduate schools and centers as suitable for face-to-face instruction will continue to be conducted face-to-face with strict infection prevention measures in place.
  • However, in light of the spread of infections, some classes may be switched from face-to-face to online instruction after April 27 (Tue) and while the state of emergency is in effect. In that case, students taking the affected courses should follow the instructions of the respective course instructors.

3.Extracurricular Activities
  • It is strongly recommended that extracurricular activities be conducted online.
  • It is strongly requested that participation in activities held outside of Kyoto Prefecture be cancelled or postponed.
  • Student groups affiliated with Gakuyudan and groups registered with the Student Support Services Center that intend to engage in extracurricular activities during the above-mentioned period are required to submit the details of their activities, their plans to prevent infection and their pledge to comply with such plans to the Student Support Services Center in advance. Such activities will be permitted only if the Center approves of the effective implementation of the proposed infection prevention measures and only with restrictions on scale and content. Student groups engaging in extracurricular activities without permission or beyond the permitted extent will be subject to a separate action.
  • Not limited to the above groups, all students are requested to refrain from engaging in activities in groups, including activities of voluntary student groups not registered with the university and friends’ gatherings.

4.Events and Academic Conferences on Campus
  • Facilities normally open to public will be unavailable to outside visitors while the state of emergency is in effect.
  • Open courses and lectures that are open to public will be either moved online, cancelled or postponed.
  • All university facilities (including those not used for classes) will be unavailable for use by outside organizations. For existing bookings during the period of state of emergency, the event organizers will be notified of cancellation except for those that cannot be cancelled.
  • As for events and ceremonies hosted by the university, only essential and unavoidable ones shall be held and with a minimum number of attendants.
  • It is requested that academic conferences etc. that are hosted by faculty or staff members of the university be held online or postponed.
  • Details on closures and cancellations will be announced separately by the respective host departments and organizations on their websites etc.

5.The following acts are prohibited.
  • Talking without a mask
  • Drinking alcohol and staying overnight at a friend’s apartment or dormitory
  • Partying, gathering with a large group and dining with people before and after classes and extracurricular activities
  • Visiting restaurants or bars outside of their requested business hours

6.Other
 We will strengthen the measures to prevent spread of infections and raise awareness, such as increasing temperature-checking points and hand sanitizers and changing partitions in the cafeteria.

 So far, no cases of infection in class on campus has occurred at Doshisha University, and most of the cases of infection reported to our university resulted from dining in a restaurant or student’s apartment or from travel. In order for us to continue face-to-face classes and on-campus learning, we ask each of you for your continued understanding and cooperation in paying utmost attention to your behavior and acting in an appropriate manner in daily life and on campus outside class.