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Doshisha University Action in Response to the Declaration of State of Emergency 【No.17 Notice】

Updated Aug. 23, 2021
August 20, 2021
Emergency Task Force

 In response to the declaration of state of emergency issued to Kyoto Prefecture during the period from August 20 (Fri) to September 12 (Sun), the Emergency Task Force has decided to take the following measures during the said period.
 During the above-mentioned period, this No. 17 Notice prevails “Doshisha University Guidelines for Preventing Spread of Infection of Novel Coronavirus (COVID-19) (4th Edition)” and the “Guide to Preventing Spread of Infection of Novel Coronavirus (COVID-19)” (hereinafter collectively “Guidelines”). For matters not specified in No. 17 Notice, please follow the Guidelines as before.
 If the period of the state of emergency is extended, these measures of Doshisha University will continue until it is lifted. When the state of emergency is lifted, this No. 17 Notice will be abolished and our basic policy for conducting university activities thereafter will be announced separately.

1.Entry into Campus
  • Unnecessary and non-urgent entry of outside visitors (excluding those entering for vaccination) are not permitted.
  • Students, faculty, staff and other members of the university community are requested to schedule their activities appropriately to avoid unnecessary and non-urgent entry into the campus.
  • Only major gates on each campus will be kept half open. Other gates such as side gates will be closed.

2.Class Management
  • Students taking courses that are held during the affected period (intensive courses, etc) should follow the instructions of the respective course instructors.

3.Entrance Examinations
  • Entrance examinations shall be conducted with preventive measures based on MEXT’s “Guidelines for Conducting the 2022 University Entrance Examinations in Response to COVID-19” in place.

4.Extracurricular Activities
  • It is strongly recommended that extracurricular activities be conducted online.
  • It is strongly requested that participation in activities held outside of Kyoto Prefecture be cancelled or postponed.
  • Student groups affiliated with Gakuyudan and groups registered with the Student Support Services Center that intend to engage in extracurricular activities during the above-mentioned period are required to submit the details of their activities, their plans to prevent infection and their pledge to comply with such plans to the Student Support Services Center in advance. Such activities will be permitted only if the Center approves of the effective implementation of the proposed infection prevention measures and only with restrictions on scale and content. Student groups engaging in extracurricular activities without permission or beyond the permitted extent will be subject to a separate action.
  • Not limited to the above groups, all students are requested to refrain from engaging in activities in groups, including activities of voluntary student groups not registered with the university and friends’ gatherings.

5.Events and Academic Conferences on Campus
  • Facilities normally open to public will be unavailable to outside visitors while the state of emergency is in effect.
  • Open courses and lectures that are open to public will be either moved online, cancelled or postponed.
  • All university facilities (including those not used for classes) will be unavailable for use by outside organizations. For existing bookings during the period of state of emergency, the event organizers will be notified of cancellation except for those that cannot be cancelled.
  • As for events and ceremonies hosted by the university, only essential and unavoidable ones shall be held and with a minimum number of attendants.
  • It is requested that academic conferences etc. that are hosted by faculty or staff members of the university be held online or postponed.
  • Details on facility closures and event cancellations will be announced separately by the respective organizers on their websites etc.

6.The following acts are prohibited.
  • Talking without a mask
  • Drinking alcohol and staying overnight at a friend’s apartment or dormitory
  • Partying, gathering with a large group and dining with people before and after classes and extracurricular activities
  • Visiting restaurants or bars outside of their requested business hours

 So far, no cases of infection in class on campus has occurred at Doshisha University, and most of the cases of infection reported to our university resulted from dining in a restaurant or student’s apartment or from travel. In order for us to continue on-campus learning, we ask each of you for your continued understanding and cooperation in paying utmost attention to your behavior and acting in an appropriate manner in daily life and on campus outside class.
August 20, 2021
Emergency Task Force

 In response to the declaration of state of emergency issued to Kyoto Prefecture during the period from August 20 (Fri) to September 12 (Sun), the Emergency Task Force has decided to take the following measures during the said period.
 During the above-mentioned period, this No. 17 Notice prevails “Doshisha University Guidelines for Preventing Spread of Infection of Novel Coronavirus (COVID-19) (4th Edition)” and the “Guide to Preventing Spread of Infection of Novel Coronavirus (COVID-19)” (hereinafter collectively “Guidelines”). For matters not specified in No. 17 Notice, please follow the Guidelines as before.
 If the period of the state of emergency is extended, these measures of Doshisha University will continue until it is lifted. When the state of emergency is lifted, this No. 17 Notice will be abolished and our basic policy for conducting university activities thereafter will be announced separately.

1.Entry into Campus
  • Unnecessary and non-urgent entry of outside visitors (excluding those entering for vaccination) are not permitted.
  • Students, faculty, staff and other members of the university community are requested to schedule their activities appropriately to avoid unnecessary and non-urgent entry into the campus.
  • Only major gates on each campus will be kept half open. Other gates such as side gates will be closed.

2.Class Management
  • Students taking courses that are held during the affected period (intensive courses, etc) should follow the instructions of the respective course instructors.

3.Entrance Examinations
  • Entrance examinations shall be conducted with preventive measures based on MEXT’s “Guidelines for Conducting the 2022 University Entrance Examinations in Response to COVID-19” in place.

4.Extracurricular Activities
  • It is strongly recommended that extracurricular activities be conducted online.
  • It is strongly requested that participation in activities held outside of Kyoto Prefecture be cancelled or postponed.
  • Student groups affiliated with Gakuyudan and groups registered with the Student Support Services Center that intend to engage in extracurricular activities during the above-mentioned period are required to submit the details of their activities, their plans to prevent infection and their pledge to comply with such plans to the Student Support Services Center in advance. Such activities will be permitted only if the Center approves of the effective implementation of the proposed infection prevention measures and only with restrictions on scale and content. Student groups engaging in extracurricular activities without permission or beyond the permitted extent will be subject to a separate action.
  • Not limited to the above groups, all students are requested to refrain from engaging in activities in groups, including activities of voluntary student groups not registered with the university and friends’ gatherings.

5.Events and Academic Conferences on Campus
  • Facilities normally open to public will be unavailable to outside visitors while the state of emergency is in effect.
  • Open courses and lectures that are open to public will be either moved online, cancelled or postponed.
  • All university facilities (including those not used for classes) will be unavailable for use by outside organizations. For existing bookings during the period of state of emergency, the event organizers will be notified of cancellation except for those that cannot be cancelled.
  • As for events and ceremonies hosted by the university, only essential and unavoidable ones shall be held and with a minimum number of attendants.
  • It is requested that academic conferences etc. that are hosted by faculty or staff members of the university be held online or postponed.
  • Details on facility closures and event cancellations will be announced separately by the respective organizers on their websites etc.

6.The following acts are prohibited.
  • Talking without a mask
  • Drinking alcohol and staying overnight at a friend’s apartment or dormitory
  • Partying, gathering with a large group and dining with people before and after classes and extracurricular activities
  • Visiting restaurants or bars outside of their requested business hours

 So far, no cases of infection in class on campus has occurred at Doshisha University, and most of the cases of infection reported to our university resulted from dining in a restaurant or student’s apartment or from travel. In order for us to continue on-campus learning, we ask each of you for your continued understanding and cooperation in paying utmost attention to your behavior and acting in an appropriate manner in daily life and on campus outside class.