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Doshisha University Action in Response to the Implementation of Stronger COVID-19 Preventive Measures in Kyoto Prefecture【No. 21 Notice】

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Updated Feb. 4, 2022
January 25, 2022 Emergency Task Force

Doshisha University Action in Response to the Implementation of Stronger COVID-19 Preventive Measures in Kyoto Prefecture【No. 21 Notice】

 In response to the decision of the Japanese government on January 25 (Tue) to implement the Stronger COVID-19 Preventive Measures in Kyoto Prefecture, the Emergency Task Force has decided to take the following measures during the applicable period.
 During the applicable period, this No. 21 Notice prevails “Doshisha University Guidelines for Preventing Spread of Infection of Novel Coronavirus (COVID-19) (5th Edition)” and the “Guide to Preventing Spread of Infection of Novel Coronavirus (COVID-19)” (hereinafter collectively “Guidelines”). For matters not specified in No. 21 Notice, please follow the Guidelines as before.
 If the period of implementation of the Stronger COVID-19 Preventive Measures is extended, measures based on No. 21 Notice will continue until its end. This No. 21 Notice will be abolished at the end of the period of implementation of the Stronger COVID-19 Preventive Measures, after which activities of the university will be conducted in accordance with the above-mentioned Guidelines.

1.Entry into Campus
  • Unnecessary and non-urgent entry of outside visitors are not permitted.
  • Only major gates on each campus will be open. Other gates such as side gates will be closed.

2.Classes, Final Examinations and Entrance Examinations
  • Students taking courses that are held during the affected period (intensive courses, etc) should follow the instructions of the respective course instructors.
  • There are no changes to the examination plans for the Fall Semester Final Examinations.
  • Entrance examinations shall be conducted as scheduled in accordance with the “Guidelines for Conducting the 2022 University Entrance Examinations in Response to COVID-19” (decided by the Council for University Entrance Examinations), which is the appendix to the “2022 University Entrance Examinations Implementation Guidelines”, issued by the Director-General of the Higher Education Bureau at the Ministry of Education, Culture, Sports, Science and Technology. 

3.Extracurricular Activities
  • It is recommended that online services be utilized concurrently for extracurricular activities.
  • It is requested that participation in activities held outside of Kyoto Prefecture be refrained from.
  • Student groups affiliated with Gakuyudan and groups registered with the Student Support Services Center that intend to engage in extracurricular activities during the above-mentioned period are required to submit the details of their activities, their plans to prevent infection and their pledge to comply with such plans to the Student Support Services Center in advance and obtain the Center’s permission. Student groups engaging in extracurricular activities without permission or beyond the permitted extent will be subject to a separate action.
  • Not limited to the above groups, all students are requested to refrain from engaging in activities in groups, including activities of voluntary student groups not registered with the university and friends’ gatherings.

4.Events and Academic Conferences on Campus
  • It is recommended that open courses and lectures that are open to public be conducted online.
  • All university facilities (including those not used for classes) will be unavailable for use by outside organizations. For existing bookings during the period of implementation of the Stronger COVID-19 Preventive Measures, the event organizers will be notified of cancellation except for those that cannot be cancelled.
  • As for events and ceremonies hosted by the university, only essential and unavoidable ones shall be held and with a minimum number of attendants.
  • Details on facility closures and event cancellations will be announced separately by the respective organizers on their websites etc.

5.The following must be strictly observed.
  • Wear a mask when talking
  • Do not drink alcohol or stay overnight at a friend’s apartment or dormitory
  • Observe the “Kyoto Manners” when dining out
  • Dine at places with appropriate acrylic partitions and ventilation
  • Wear a mask when talking[Repost]
  • Disinfect your hands before eating and when leaving a restaurant
  • Do not speak in loud voices when in a restaurant
  • Limit the time to 2 hours, and the group size to 4 people per table

6.Notes
 In response to the changes made to the self-quarantine period for close contacts and Kyoto Prefecture and City’s method for identifying close contacts, we have revised the “Guide to Preventing Spread of Infection of Novel Coronavirus (COVID-19)” and “Flowchart of whether you are allowed to come to the campus,” as well as preparing the “Possibility of Infection Check Sheet” with which you can check if you are a close contact when a friend or acquaintance of yours who had contact with you has tested positive. You can access the Check Sheet under “Links and Information related to the Novel Coronavirus Infection” at both the home page and the page for current students on the university’s website.
 From January 25 (Tue) onwards, follow the instructions of the above Guide and Flowchart. From now on, those who are suspended from attending school are requested to report to the university via the Microsoft Forms below instead of contacting the office of affiliated faculty or graduate school by phone or e-mail.

【Report Form concerning COVID-19 infection or suspected infection】
 Please fill out and submit necessary information on the Microsoft Forms below.
https://forms.office.com/r/awYDTqNLBg
January 25, 2022 Emergency Task Force

Doshisha University Action in Response to the Implementation of Stronger COVID-19 Preventive Measures in Kyoto Prefecture【No. 21 Notice】

 In response to the decision of the Japanese government on January 25 (Tue) to implement the Stronger COVID-19 Preventive Measures in Kyoto Prefecture, the Emergency Task Force has decided to take the following measures during the applicable period.
 During the applicable period, this No. 21 Notice prevails “Doshisha University Guidelines for Preventing Spread of Infection of Novel Coronavirus (COVID-19) (5th Edition)” and the “Guide to Preventing Spread of Infection of Novel Coronavirus (COVID-19)” (hereinafter collectively “Guidelines”). For matters not specified in No. 21 Notice, please follow the Guidelines as before.
 If the period of implementation of the Stronger COVID-19 Preventive Measures is extended, measures based on No. 21 Notice will continue until its end. This No. 21 Notice will be abolished at the end of the period of implementation of the Stronger COVID-19 Preventive Measures, after which activities of the university will be conducted in accordance with the above-mentioned Guidelines.

1.Entry into Campus
  • Unnecessary and non-urgent entry of outside visitors are not permitted.
  • Only major gates on each campus will be open. Other gates such as side gates will be closed.

2.Classes, Final Examinations and Entrance Examinations
  • Students taking courses that are held during the affected period (intensive courses, etc) should follow the instructions of the respective course instructors.
  • There are no changes to the examination plans for the Fall Semester Final Examinations.
  • Entrance examinations shall be conducted as scheduled in accordance with the “Guidelines for Conducting the 2022 University Entrance Examinations in Response to COVID-19” (decided by the Council for University Entrance Examinations), which is the appendix to the “2022 University Entrance Examinations Implementation Guidelines”, issued by the Director-General of the Higher Education Bureau at the Ministry of Education, Culture, Sports, Science and Technology. 

3.Extracurricular Activities
  • It is recommended that online services be utilized concurrently for extracurricular activities.
  • It is requested that participation in activities held outside of Kyoto Prefecture be refrained from.
  • Student groups affiliated with Gakuyudan and groups registered with the Student Support Services Center that intend to engage in extracurricular activities during the above-mentioned period are required to submit the details of their activities, their plans to prevent infection and their pledge to comply with such plans to the Student Support Services Center in advance and obtain the Center’s permission. Student groups engaging in extracurricular activities without permission or beyond the permitted extent will be subject to a separate action.
  • Not limited to the above groups, all students are requested to refrain from engaging in activities in groups, including activities of voluntary student groups not registered with the university and friends’ gatherings.

4.Events and Academic Conferences on Campus
  • It is recommended that open courses and lectures that are open to public be conducted online.
  • All university facilities (including those not used for classes) will be unavailable for use by outside organizations. For existing bookings during the period of implementation of the Stronger COVID-19 Preventive Measures, the event organizers will be notified of cancellation except for those that cannot be cancelled.
  • As for events and ceremonies hosted by the university, only essential and unavoidable ones shall be held and with a minimum number of attendants.
  • Details on facility closures and event cancellations will be announced separately by the respective organizers on their websites etc.

5.The following must be strictly observed.
  • Wear a mask when talking
  • Do not drink alcohol or stay overnight at a friend’s apartment or dormitory
  • Observe the “Kyoto Manners” when dining out
  • Dine at places with appropriate acrylic partitions and ventilation
  • Wear a mask when talking[Repost]
  • Disinfect your hands before eating and when leaving a restaurant
  • Do not speak in loud voices when in a restaurant
  • Limit the time to 2 hours, and the group size to 4 people per table

6.Notes
 In response to the changes made to the self-quarantine period for close contacts and Kyoto Prefecture and City’s method for identifying close contacts, we have revised the “Guide to Preventing Spread of Infection of Novel Coronavirus (COVID-19)” and “Flowchart of whether you are allowed to come to the campus,” as well as preparing the “Possibility of Infection Check Sheet” with which you can check if you are a close contact when a friend or acquaintance of yours who had contact with you has tested positive. You can access the Check Sheet under “Links and Information related to the Novel Coronavirus Infection” at both the home page and the page for current students on the university’s website.
 From January 25 (Tue) onwards, follow the instructions of the above Guide and Flowchart. From now on, those who are suspended from attending school are requested to report to the university via the Microsoft Forms below instead of contacting the office of affiliated faculty or graduate school by phone or e-mail.

【Report Form concerning COVID-19 infection or suspected infection】
 Please fill out and submit necessary information on the Microsoft Forms below.
https://forms.office.com/r/awYDTqNLBg